Provide business and administrative support to the Hong Kong offices, including Polar and Atlas, and APAC senior management team to meet corporate objectives.

• Provide office administration including procurement of office and pantry supplies, manage office accesses, handle mailing and courier services, put up office notices, manage main entry photo display, greet and direct guests, etc.
• Act as the key contact point with landlord for all office related matters, including but not limited to application for air conditioning, office maintenance, repairment and the coordination of facility use, and liaise with external vendors and contractors, etc.
• Coordinate with senior management team and vendors on office renovation, relocation and changes, and communicate these with employees
• Maintain door access system and manage the distribution of door access cards for office security
• Coordinate document storage from all departments by liaising with external vendor for hard copy document management
• Arrange and supervise regular pest control services
• Supervise and recruit cleaning ladies to ensure cleanliness of the HK Office
• Organize Hong Kong office staff activities including town halls, gathering lunches or dinners, monthly birthday parties, etc.
• Communicate with staff on any office related information from internal and external parties, including fire alarms, shopping discounts, water or electricity outage, dragon dance, pest control, signage on pantry cleanliness etc.
• Prepare onboarding gift pack for new hires
• Assist in travel arrangement including flight bookings, hotel reservation, visa application for APAC team.
• Ensure office and conference rooms are ready for use all the time, and able to arrange tea and coffee, tidy up the conference rooms in the absence of cleaning ladies
• Manage and coordinate storage spaces for premium
• Update Asia Directory monthly
• Assist in ad hoc tasks

• Degree holder or equivalent working experience.
• Minimum 4 years working experience in similar position
• Proficiency in MS Office – Outlook, Word, Excel and PowerPoint.
• Possess strong organizational and administrative skills and able to work under pressure.
• Mature, friendly and with excellent interpersonal skills,
• Hands on person who is able to get hands dirty to facilitate every process
• Has strong sense of responsibility and problem solving skills.
• Good bilingual written and communication skills in both English and Chinese.

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