Executive Assistant

About This Role

Everyday, in each of our training locations and in each country where we operate, our employees work towards the same vision: to be the worldwide training partner of choice. Our mission is a source of pride. We make a difference in the world by making air travel safer, allowing defence forces to be mission-ready and helping medical personnel save lives.

At CAE you can innovate, reach greater heights and collaborate with experts from a wide range of sectors. Our teams are dedicated to helping us attract and retain the best talent with competitive and fair compensation practices. To achieve this, each employee has a role to play and makes a difference. Thatu2019s why we need your expertise and passion to complete our team!

The role we are offering you: (12 months contract)

We are looking for someone who is passionate to be the extension of our Executive Team and help one of our Vice-President to be on top of everything:

• Provide administrative support to the VP.
• Keeping the executiveu2019s calendar up to date, including adding events, rescheduling appointments.
• Sort incoming and outgoing electronic communications.
• Planning and organizing events for the department and support on team event (including social events).
• Reserve conference rooms.
• Coordinate travel requests and prepare related expense claims.
• Create expense claims.
• Create spreadsheets in Excel, edit and create letters in Word and Create PowerPoint presentations.
• Maintaining a high degree of discretion and confidentiality.
• Maintain and order office inventory supplies.
• Collaborate with other executive assistants.
• Keep track of the monthly budget for the department.

Our ideal candidate has:

• College or professional degree in secretarial studies, or equivalent combination of related training and experience.
• Five years previous experience as an administrative assistant, experience as an Executive Assistant would be an asset.
• Excellent organizational and planning skills.
• Multitasking skills.
• Good attention to detail, team spirit, flexibility, tact, diplomacy, and ability to work in a fast-paced environment.
• Take initiative, autonomous and willing to learn.
• Ability to learn quickly.
• Effective time management; autonomous and responsible.
• Maintain high level of confidentiality.
• Ability to interact with staff at all levels.
• Ability to work in a fast-paced environment.
• Flexible team player, willing to adapt to changes and unafraid of challenges.
• Time management
• In-depth knowledge of the Microsoft Office suite (including Word, Excel, PowerPoint, and Outlook).
• Experience in creating PowerPoint presentation.
• Excellent communication skills in both English and French languages (written and spoken).

CAE offers:

• Benefits: fully flexible for you to choose what is important.
• Retirement: Defined Benefits Retirement Plan & Group Registered Retirement Savings Plan (RRSP).
• Financial Perks: Employee Stock Purchase Plan & numerous corporate discounts.
• Personal and Family Programs: Physical Wellness Plan & Supplementary Maternity Plan.
• Work-Life Balance: Flextime & California Fridays all year.
• Fun at work: social and community events all-year round.

With over 10,000employees located in 35countries, CAE is a global leader in training for the civil aviation, defence and security, and healthcare markets. To learn more: www.cae.com

CAE

LI-ND1

Position Type

CAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted.

CAE is an equal-opportunity employer committed to diversity, equity, and inclusion. As "One CAE," we take affirmative action to ensure equal opportunity for all applicants regardless of race, nationality, colour, religion, sex, gender identity and expression, sexual orientation, disability, neurodiversity, Veteran status, age, or other legally protected characteristics.

If you dont see yourself fully reflected in every job requirement listed in the job posting, we still encourage you to reach out and apply. At CAE, everyone is welcome to contribute to our success. If reasonable accommodation is needed to participate in the job application or interview process, please get in touch with us at rh-hrcae.com.