An exciting opportunity has arisen for a Corporate Purchasing Account Administrator to work for global defence client, from their Preston site. Working in a busy team you will be responsible for supporting the administration of multiple local purchasing programmes across various business units. This role involves managing account implementation, ensuring compliance with policies, and providing day-to-day support to account holders. You will liaise with internal stakeholders, and external partners to ensure smooth operations and adherence to financial controls.
The successful candidate will demonstrate strong organisational skills, attention to detail, and the ability to manage multiple priorities. Good communication skills, both written and verbal, are essential. The role requires working independently as well as collaboratively within a team environment. Continuous improvement is a key focus within the team, and the right individual will be proactive in identifying opportunities to drive efficiency and enhance processes.
Ideally, the candidate will have experience in finance or procurement administration within a shared services environment but this is not essential as training will be given. Knowledge of expense management systems and local purchasing process frameworks would be highly advantageous.
This role is part of the Purchase-to-Pay function within Finance Operations, under the Shared Services division. The role involves management of CPA charges for contingent workers and obtaining authorities from account holders.
Key duties will involve;
- Plan and manage local purchasing programme activities such as, account implementations, amendments, cancellations and audits for various business units.
- Monitor account utilisation and ensure account limits are set appropriately
- Ensure compliance with all governance and IPS policies
- Learn multiple ERP systems
- Creditor and debtor reporting
- Investigation and reconciliation of employee local purchasing programme accounts
- Producing KPI’s
- Ensure defined financial controls are observed and report any fails to team leader and/or manager
- Complete tasks as per the weekly task list/schedule of events
- Complete tasks delegated by team leader and/or manager
- Complete mandated training and reading to support learning and understanding of process and
- Attend customer surgeries and meetings as required
The successful candidate will have a proactive mindset with a focus on continuous improvement along with the ability to investigate and resolve issues effectively. Strong organisational and problem-solving skills are required. You will be able to work independently and collaboratively and be a strong team player. You will be task-focused and able to meet deadlines comfortably. Excellent verbal and written communication skills are required to competently deal with customers and escalate issues when necessary.
Knowledge of purchasing tools transaction processing and financial systems is an advantage. Accurate keyboard and data entry skills are required as well as proficiency in MS Excel and other IT tools.
Morson is acting as an employment business in relation to this vacancy.
Administration; filing; e-filing; GDPR; secretarial; data entry; data input; Excel; Word; Outlook; Access; MS Office; booking system; business support; database management; diary management; minute taking; document control; SAP; ERP; reconciliation; finance administrator